One reason many people travel is for business. We know a business trip is usually financed and accounted for by the company being represented. So it is important that you have a business travel itinerary detailing the plans for the trip.
A business itinerary is a schedule of tasks to be accomplished within a designated time. Just like the business event has its program, you need an itinerary that covers what you need for the event and your travel plans.
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Here are some things you need to know to plan a business travel itinerary:
Call Ahead And Make Arrangements For The Trip
Most business trips are organised and financed by the company you work with. So it is important to get in touch with the organisers, to have an idea what the event you are travelling for is about. If it is an event, it will have a schedule which you can work with to sort out your travel plans.
Know what time the event starts, where you will go during the business trip, the duration of the trip. You also need to know if the company will give an accommodation allowance or has booked for the trip already. If it is a business meeting, find out where it will hold and where else you might need to go as part of plans to conclude negotiations.
This information will help you know what outfit and travel electronics to pack, whether or not you will handle your own accommodation and feeding, and more.
Know More About The Destination Of The Business Event
Research the weather forecast for that period. Find out how far the venue is from the hotel reservation. Ask if you will share a room with a colleague or not.
Also, make sure you get a list of places to eat around the venue and your hotel; especially if meals aren’t part of the business engagement. In other words, don’t go for a business event or meeting blind. Do your homework.
Know The Routes To Your Destination
Get a layout of the transportation system of the city and the best way to get there. How long does it take to reach the business meeting point from your hotel? Get a map or GPS guide to assist you with this. Make enquiries about what the most effective transport system is in that town, and where traffic is a challenge.
Also know if there are curfews in that town so you don’t have a run in with the law during your visit. The last thing you want is to show up late for a business engagement.
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Who You Are Planning the Trip For
This should have been the first point because it determines everything else. You can do all the above with relative ease if you are planning a business trip for you and or your colleagues. But when planning for your boss, that is a different ball game.
You’ll need to call the shots on the quality of accommodation, transportation, and business meet up venue, keep their preference in mind, decide what should take priority on their list and handle any extra detail that comes up along the way.
Ensure your plans are concise and can fit into one handy sheet of paper in case batteries run low or internet is unavailable. If you are planning a trip for colleagues, make sure you have a travel folder of details like receipts, proof of personal expenditure that needs reimbursement, and more.
You can get a business itinerary template from the internet or Microsoft word office. Have you ever used a travel itinerary for a business trip? What was your experience like?
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