Those who work with files on a computer device more than they do with physical tools, soon realise the usefulness of synchronising files across multiple devices.
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Traditionally, when you create a file on your desktop computer, you can continue working on the file if you copy it to another computer with a USB device. This is because the file is effectively stored locally on your computer and not in the clouds. Managing files, therefore, became cumbersome than the effort taken to create them. Since cloud computing became popular, more use-cases for deploying cloud services have become existent.
Not only are USB devices bulky in handling, but they also pose a huge risk on how your device is susceptible to malware.
There are two different kinds of file-syncing services available. The first is online-based, tapping directly into clouds while the other is desktop/app-based, storing files on a device, as it backs it up in the cloud.
This kind is based mainly on the web. it can be accessed by opening an account and with a simple username log-in and password. You will be able to edit, delete, and move files on any device – as long as you have access to the internet.
Some of the most popular ones of this type include Dropbox, Apple’s iCloud, Google Drive, and Microsoft’s Onedrive. They allow you to share files from your phone directly to a web-based platform on your computer.
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While Dropbox comes with a paid version with value-added services, iCloud is an iOS dedicated storage and syncing service that comes with iPhones/Macs. Google Drive, on the other hand, is mostly free and it comes ready-made as an app on most Android-based phones.
For users who are subscribed to Microsoft’s Office 365 paid service, Onedrive is one of the packages in the bundled service.
This type of syncing service does not only have mobile apps but also has desktop apps to serve the purpose of end-to-end seamless syncing. Once your files are synced into the cloud, you will be able to access them on all devices at all times and move them through the cloud with ease.
Files on such platforms are not necessarily stored online alone, once they sync with the app they are now also available on your device. This version of the cloud-based syncing service might be a slightly better option for syncing your files.
An example of this is SyncToy (created by Microsoft) and Evernote app. Additional features such as in-image search, turn business cards into contact, extracting text in images, and additional storage are part of a paid version of Evernote.
Pros And Cons
The Desktop/App-based sync platforms allow for plenty of options for syncing between devices while the web or mobile-based platforms provide additional storage options for keeping your files safely in the cloud without necessarily synchronising them.
In fact, with Microsoft’s SyncToy, you can store different versions of files, in case different people in the office want to make edits at the same time.
So, whether you are working remotely, on the move, or simply moving work from your tablet/phone to your laptop, data synchronisation services help you to stay on top of your game.
Featured Image Source: Quest Software
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